NASA Student Space Reservation Form

Welcome! The Native American Student Affairs (NASA) office is excited to support your student organization and events. We have spaces available for meetings, workshops, social gatherings and cultural activities.

Please complete this form to request a space. A NASA Student Club Liaison will contact you to confirm your reservation and assist with any setup or equipment needs.

NASA Hours of Operation: Monday – Friday: 9:00 AM – 5:00 PM (Hours may be extended based on student needs and staff availability).

NASA Facility & Equipment Usage Policies

The Native American Student Affairs (NASA) spaces are available to support student learning, engagement, and community. To ensure the spaces are welcoming and accessible for all, we ask that students and organizations follow these policies when requesting and using NASA facilities.

Reservation Policies 
  1. Reservation requests must be submitted at least 2 business days prior to the proposed event or activity.
  2. Submission of a reservation form does not guarantee approval. A NASA Student Club Liaison will review your request and contact you directly to confirm your reservation.
  3. Priority for reservations will be given to NASA-affiliated student organizations and programming that directly supports Indigenous students.

Facility Usage Expectations

  1. All users are expected to respect shared community spaces by maintaining a welcoming and inclusive environment.
  2. Groups are responsible for: Cleaning up after their event (trash, food, decorations, and supplies).
  3. Returning furniture and equipment to its original arrangement.
  4. Ensuring no damage occurs to NASA property or equipment.
  5. Use of equipment (tables, canopies, chairs etc.) must be requested in advance. Users are responsible for returning borrowed equipment in good condition.
  6. Food and beverages are permitted but must be disposed of properly.

General Guidelines

  1. Events must begin and end at the times reserved. Groups should include adequate time for setup and cleanup in their reservation request.
  2. NASA is not responsible for lost or stolen items during events.
  3. Failure to follow these policies may result in loss of future facility usage privileges.
  4. Policies are subject to change as NASA navigates the evolving needs of student clubs and activities. Updates will be communicated to all student groups as needed.
By submitting this reservation form, I acknowledge that I have read and agree to follow the NASA Facility & Equipment Usage Policies, including:
 
  • Submitting reservation requests at least 2 business days prior to the event.
  • Understanding that submitting this form does not confirm the reservation; a NASA Student Club Liaison will contact me to confirm.
  • Respecting shared community spaces and ensuring proper cleanup after the event.
  • Following all NASA guidelines regarding use of furniture, technology, and equipment.
  • Understanding that policies may be updated and subject to change.
For UA Mall Reservation Assistance - A Coordinator will connect with you regarding which part of the UA Mall you need.
Is this event open to all NASA students or closed to your group?
If your event occurs on multiple days, click the + icon to add multiple event start dates/times.
If your event occurs on multiple days, click the + icon to add multiple event end dates/times aligning with the start dates/times.
Requested Space/Resources
NASA currently has 10 six-foot tables, 4 canopies (10 x 10), and 4 canopies (10 x 20) available for use. Please indicate below what equipment you will need for your event and the quantity of each item. A NASA Student Club Liaison will confirm availability when reviewing your reservation request.